[Accrs-execs] Fwd: ACCRS Railroad Picnic 8/2

[ACCRS exec board]

Has there been any progress on this subject since Wednesday?  


2015 is the most recent version of the contract with the Fair that I have.  Assuming nothing was changed in subsequent years regarding ingress and egress to the premises, there are no restrictions listed, including security.  However, the Fair may technically call our BBQ an event since it is outside our portion of Building F and therefore they may charge fees.  I use the word "technically", because the normal relation between two friendly organizations would not be so legalistic and would waive the imposition of a security charge in this instance.


This situation raises several questions.  Is this the result of a new person coming on board and not willing to cause waves by making an exception in our case?  Is the Fair management becoming less friendly with our residence on the Fair grounds?  Is the Fair Board/Management just becoming more impersonal and sees us as just a squatter that does not directly bring revenue to the Fair?  Has something happened that has required the Fair to tighten security?  Since our contract with the Fair is year-to-year, we might see the security charge coming up for regular Friday night meetings at the next negotiation.  Since Monelle has rendered her decision to Dean regarding the security charge for the BBQ, I would be surprised that she would change her mind for another officer of ACCRS.  That said, I think it would be appropriate for the President to arrange a meeting with Monelle to get a "feeling" of where they are going with us.  



If the Fair is not willing to waive the Security issue, I recommend we cancel the BBQ for 2017.  Since the cost comes out of the "Drink Fund", I suspect that charge would break the bank.  Rescheduling to the "heat of the day" on Friday or Saturday does not appeal to me.  Before the 2018 BBQ, we could address the possibility of charging that fee to the general fund as a "rental" cost of residing on the Fair grounds.  The General Fund could handle the $100 cost.


John K.






-----Original Message-----
From: ACCRS exec board <accrs-execs at mail.accrs.org>
To: ACCRS Officers <accrs-execs at mail.accrs.org>
Sent: Wed, Jul 19, 2017 4:53 pm
Subject: [Accrs-execs] Fwd: ACCRS Railroad Picnic 8/2

Message From: Dean & Margaret Lewis  lewis2 at earthlink.net
What the heck is this.   Since when do they have to have people thereafter 5:00.   Would this apply to our regular Friday nightmeetings????  Mr. Prez, do you want to talk with the Fair???  Otherwisewe might just want to call it off.   This is a new person at theFair.   I explained everything about how we do this every year.   Shewas even going to charge us for use of the grass area ($400) but I toldher we wouldn't be using it.   Move to a Saturday?????

Dean

-------- Original Message --------
  
    
      
Subject: 
      
ACCRS Railroad Picnic 8/2
    
    
      
Date: 
      
Wed, 19 Jul 2017 23:44:53 +0000
    
    
      
From: 
      
Monelle Abaya <mabaya at alamedacountyfair.com>
    
    
      
To: 
      
Dean & Margaret Lewis (lewis2 at earthlink.net)<lewis2 at earthlink.net>
    
  



Hi Dean, 
 
It was a pleasure to speak with you earlier. Iappreciate your patience as we transition Dominique’s files into mycare.
 
Before I generated a contract for you, I wanted togive you a head’s up as to some of the changes that will affect yourevent this year:
·        For each event, the Fairgroundsrequires a deposit. The deposit will be held until after the event,pending determination of any additional or outstanding charges forservices or damages to the facilities. At that time, the full Depositor balance thereof will be returned to you. We typically ask for 50% ofthe rental fee. As you are longtime clients of the Fairgrounds and weare waiving the rental fee, we’re lowering your group’s deposit to$200. Of course, we anticipate no issues returning the deposit, but werequire it nonetheless. 
·        After 5pm, the Fairgrounds nowrequires a staff person for any access after 5pm. The staff charge is$20 per hour. For your event, we will require a staff person for 5hours to cover the duration of your event.
·        We’re also now requiring securityfor all after hours events. A minimum of 6 hours of security must bemet.
 
Per your email, I revised your table count to 11tables. The chair count remains the same at 36 chairs.
 
I’ve attached an itemized proforma invoice if youhave any additional questions. As you can see, most of the new chargesthis year arise out of having an after hours event. If you want tochange the hours of your meeting to earlier in the day to avoid anyafter hours charge, just let me know and I’d be happy to change thatfor you. Perhaps from 230-5pm?
 
Regards,
Monelle
 
Monelle Abaya, Esq. 
Contract Specialist/Event Coordinator
Direct: (925) 426-7509
Fax: (925) 426-5194
mabaya at alamedacountyfair.com
 

 
 

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