<font color='black' size='3' face='Arial, Helvetica, sans-serif'><font size="2">Has there been any progress on this subject since Wednesday? </font>
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<div><font size="2">2015 is the most recent version of the contract with the Fair that I have. Assuming nothing was changed in subsequent years regarding ingress and egress to the premises, there are no restrictions listed, including security. However, the Fair may technically call our BBQ an event since it is outside our portion of Building F and therefore they may charge fees. I use the word "technically", because the normal relation between two friendly organizations would not be so legalistic and would waive the imposition of a security charge in this instance.</font></div>
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<div><font size="2">This situation raises several questions. Is this the result of a new person coming on board and not willing to cause waves by making an exception in our case? Is the Fair management becoming less friendly with our residence on the Fair grounds? Is the Fair Board/Management just becoming more impersonal and sees us as just a squatter that does not directly bring revenue to the Fair? Has something happened that has required the Fair to tighten security? Since our contract with the Fair is year-to-year, we might see the security charge coming up for regular Friday night meetings at the next negotiation. Since Monelle has rendered her decision to Dean regarding the security charge for the BBQ, I would be surprised that she would change her mind for another officer of ACCRS. That said, I think it would be appropriate for the President to arrange a meeting with Monelle to get a "feeling" of where they are going with us. <br>
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</font></div>
<div><font size="2">If the Fair is not willing to waive the Security issue, I recommend we cancel the BBQ for 2017. </font><span style="font-size: small;">Since the cost comes out of the "Drink Fund", I suspect that charge would break the bank. </span><span style="font-size: small;">Rescheduling to the "heat of the day" on Friday or Saturday does not appeal to me. Before the 2018 BBQ, we could address the possibility</span><span style="font-size: small;"> of charging that fee to the general fund as a "rental" cost of residing on the Fair grounds. The General Fund could handle the $100 cost.</span></div>
<div><span style="font-size: small;"><br>
</span></div>
<div><span style="font-size: small;">John K.</span></div>
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<div style="font-family:arial,helvetica;font-size:10pt;color:black">-----Original Message-----<br>
From: ACCRS exec board <accrs-execs@mail.accrs.org><br>
To: ACCRS Officers <accrs-execs@mail.accrs.org><br>
Sent: Wed, Jul 19, 2017 4:53 pm<br>
Subject: [Accrs-execs] Fwd: ACCRS Railroad Picnic 8/2<br>
<br>
Message From: Dean & Margaret Lewis <a href="mailto:lewis2@earthlink.net">lewis2@earthlink.net</a>
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What the heck is this. Since when do they have to have people there
after 5:00. Would this apply to our regular Friday night
meetings???? Mr. Prez, do you want to talk with the Fair??? Otherwise
we might just want to call it off. This is a new person at the
Fair. I explained everything about how we do this every year. She
was even going to charge us for use of the grass area ($400) but I told
her we wouldn't be using it. Move to a Saturday?????<br>
<br>
Dean<br>
<br>
-------- Original Message --------
<table class="aolmail_moz-email-headers-table" border="0" cellpadding="0" cellspacing="0">
<tbody>
<tr>
<th nowrap="" align="RIGHT" valign="BASELINE">Subject: </th>
<td>ACCRS Railroad Picnic 8/2</td>
</tr>
<tr>
<th nowrap="" align="RIGHT" valign="BASELINE">Date: </th>
<td>Wed, 19 Jul 2017 23:44:53 +0000</td>
</tr>
<tr>
<th nowrap="" align="RIGHT" valign="BASELINE">From: </th>
<td>Monelle Abaya <a class="aolmail_moz-txt-link-rfc2396E" target="_blank" rel="noopener noreferrer" href="mailto:mabaya@alamedacountyfair.com"><mabaya@alamedacountyfair.com></a></td>
</tr>
<tr>
<th nowrap="" align="RIGHT" valign="BASELINE">To: </th>
<td>Dean & Margaret Lewis (<a class="aolmail_moz-txt-link-abbreviated" target="_blank" rel="noopener noreferrer" href="mailto:lewis2@earthlink.net">lewis2@earthlink.net</a>)
<a class="aolmail_moz-txt-link-rfc2396E" target="_blank" rel="noopener noreferrer" href="mailto:lewis2@earthlink.net"><lewis2@earthlink.net></a></td>
</tr>
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</table>
<br>
<br>
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<div class="aolmail_MsoNormal">Hi Dean, </div>
<div class="aolmail_MsoNormal"> </div>
<div class="aolmail_MsoNormal">It was a pleasure to speak with you earlier. I
appreciate your patience as we transition Dominique’s files into my
care.
</div>
<div class="aolmail_MsoNormal"> </div>
<div class="aolmail_MsoNormal">Before I generated a contract for you, I wanted to
give you a head’s up as to some of the changes that will affect your
event this year:</div>
<div class="aolmail_MsoListParagraph" style="text-indent: -0.25in;"><span style="font-family: Symbol;"><span>·<span style="font-family: "Times New Roman"; font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-size-adjust: none; font-stretch: normal; -x-system-font: none;">
</span></span></span>For each event, the Fairgrounds
requires a deposit. The deposit will be held until after the event,
pending determination of any additional or outstanding charges for
services or damages to the facilities. At that time, the full Deposit
or balance thereof will be returned to you. We typically ask for 50% of
the rental fee. As you are longtime clients of the Fairgrounds and we
are waiving the rental fee, we’re lowering your group’s deposit to
$200. Of course, we anticipate no issues returning the deposit, but we
require it nonetheless. </div>
<div class="aolmail_MsoListParagraph" style="text-indent: -0.25in;"><span style="font-family: Symbol;"><span>·<span style="font-family: "Times New Roman"; font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-size-adjust: none; font-stretch: normal; -x-system-font: none;">
</span></span></span>After 5pm, the Fairgrounds now
requires a staff person for any access after 5pm. The staff charge is
$20 per hour. For your event, we will require a staff person for 5
hours to cover the duration of your event.
</div>
<div class="aolmail_MsoListParagraph" style="text-indent: -0.25in;"><span style="font-family: Symbol;"><span>·<span style="font-family: "Times New Roman"; font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-size-adjust: none; font-stretch: normal; -x-system-font: none;">
</span></span></span>We’re also now requiring security
for all after hours events. A minimum of 6 hours of security must be
met.
</div>
<div class="aolmail_MsoNormal"> </div>
<div class="aolmail_MsoNormal">Per your email, I revised your table count to 11
tables. The chair count remains the same at 36 chairs.
</div>
<div class="aolmail_MsoNormal"> </div>
<div class="aolmail_MsoNormal">I’ve attached an itemized proforma invoice if you
have any additional questions. As you can see, most of the new charges
this year arise out of having an after hours event. If you want to
change the hours of your meeting to earlier in the day to avoid any
after hours charge, just let me know and I’d be happy to change that
for you. Perhaps from 230-5pm?
</div>
<div class="aolmail_MsoNormal"> </div>
<div class="aolmail_MsoNormal">Regards,</div>
<div class="aolmail_MsoNormal">Monelle</div>
<div class="aolmail_MsoNormal"> </div>
<div class="aolmail_MsoNormal">Monelle Abaya, Esq. </div>
<div class="aolmail_MsoNormal">Contract Specialist/Event Coordinator</div>
<div class="aolmail_MsoNormal">Direct: (925) 426-7509</div>
<div class="aolmail_MsoNormal">Fax: (925) 426-5194</div>
<div class="aolmail_MsoNormal"><a target="_blank" rel="noopener noreferrer" href="mailto:mabaya@alamedacountyfair.com">mabaya@alamedacountyfair.com</a>
</div>
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