[Accrs-execs] Fwd: ACCRS Railroad Picnic 8/2

Sat Jul 22 19:32:05 PDT 2017

John,

A slight clarification.   The club pays for the tables and chairs.   The 
drink fund supports the BBQ.

Dean

On 7/22/2017 5:36 PM, ACCRS exec board wrote:
> Message From: Becky and John Kolberg  bjkolberg at aol.com
>
>    
>
>
> Has there been any progress on this subject since Wednesday?
>
> 2015 is the most recent version of the contract with the Fair that I 
> have.  Assuming nothing was changed in subsequent years regarding 
> ingress and egress to the premises, there are no restrictions listed, 
> including security.  However, the Fair may technically call our BBQ an 
> event since it is outside our portion of Building F and therefore they 
> may charge fees.  I use the word "technically", because the normal 
> relation between two friendly organizations would not be so legalistic 
> and would waive the imposition of a security charge in this instance.
>
> This situation raises several questions.  Is this the result of a new 
> person coming on board and not willing to cause waves by making an 
> exception in our case?  Is the Fair management becoming less friendly 
> with our residence on the Fair grounds?  Is the Fair Board/Management 
> just becoming more impersonal and sees us as just a squatter that does 
> not directly bring revenue to the Fair?  Has something happened that 
> has required the Fair to tighten security?  Since our contract with 
> the Fair is year-to-year, we might see the security charge coming up 
> for regular Friday night meetings at the next negotiation.  Since 
> Monelle has rendered her decision to Dean regarding the security 
> charge for the BBQ, I would be surprised that she would change her 
> mind for another officer of ACCRS.  That said, I think it would be 
> appropriate for the President to arrange a meeting with Monelle to get 
> a "feeling" of where they are going with us.
>
> If the Fair is not willing to waive the Security issue, I recommend we 
> cancel the BBQ for 2017. Since the cost comes out of the "Drink Fund", 
> I suspect that charge would break the bank. Rescheduling to the "heat 
> of the day" on Friday or Saturday does not appeal to me.  Before the 
> 2018 BBQ, we could address the possibility of charging that fee to the 
> general fund as a "rental" cost of residing on the Fair grounds.  The 
> General Fund could handle the $100 cost.
>
> John K.
>
>
>
>
> -----Original Message-----
> From: ACCRS exec board <accrs-execs at mail.accrs.org>
> To: ACCRS Officers <accrs-execs at mail.accrs.org>
> Sent: Wed, Jul 19, 2017 4:53 pm
> Subject: [Accrs-execs] Fwd: ACCRS Railroad Picnic 8/2
>
> Message From: Dean & Margaret Lewis lewis2 at earthlink.net 
> <mailto:lewis2 at earthlink.net>
> What the heck is this.   Since when do they have to have people there 
> after 5:00.   Would this apply to our regular Friday night 
> meetings????  Mr. Prez, do you want to talk with the Fair???  
> Otherwise we might just want to call it off.   This is a new person at 
> the Fair.   I explained everything about how we do this every year.   
> She was even going to charge us for use of the grass area ($400) but I 
> told her we wouldn't be using it.   Move to a Saturday?????
>
> Dean
>
> -------- Original Message --------
> Subject: 	ACCRS Railroad Picnic 8/2
> Date: 	Wed, 19 Jul 2017 23:44:53 +0000
> From: 	Monelle Abaya <mabaya at alamedacountyfair.com> 
> <mailto:mabaya at alamedacountyfair.com>
> To: 	Dean & Margaret Lewis (lewis2 at earthlink.net 
> <mailto:lewis2 at earthlink.net>) <lewis2 at earthlink.net> 
> <mailto:lewis2 at earthlink.net>
>
>
>
> Hi Dean,
> It was a pleasure to speak with you earlier. I appreciate your 
> patience as we transition Dominique’s files into my care.
> Before I generated a contract for you, I wanted to give you a head’s 
> up as to some of the changes that will affect your event this year:
> · For each event, the Fairgrounds requires a deposit. The deposit will 
> be held until after the event, pending determination of any additional 
> or outstanding charges for services or damages to the facilities. At 
> that time, the full Deposit or balance thereof will be returned to 
> you. We typically ask for 50% of the rental fee. As you are longtime 
> clients of the Fairgrounds and we are waiving the rental fee, we’re 
> lowering your group’s deposit to $200. Of course, we anticipate no 
> issues returning the deposit, but we require it nonetheless.
> · After 5pm, the Fairgrounds now requires a staff person for any 
> access after 5pm. The staff charge is $20 per hour. For your event, we 
> will require a staff person for 5 hours to cover the duration of your 
> event.
> · We’re also now requiring security for all after hours events. A 
> minimum of 6 hours of security must be met.
> Per your email, I revised your table count to 11 tables. The chair 
> count remains the same at 36 chairs.
> I’ve attached an itemized proforma invoice if you have any additional 
> questions. As you can see, most of the new charges this year arise out 
> of having an after hours event. If you want to change the hours of 
> your meeting to earlier in the day to avoid any after hours charge, 
> just let me know and I’d be happy to change that for you. Perhaps from 
> 230-5pm?
> Regards,
> Monelle
> Monelle Abaya, Esq.
> Contract Specialist/Event Coordinator
> Direct: (925) 426-7509
> Fax: (925) 426-5194
> mabaya at alamedacountyfair.com <mailto:mabaya at alamedacountyfair.com>
> R0010 Fall Racing Logo_Double_Sig-01
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