[Accrs-execs] Fwd: ACCRS Railroad Picnic 8/2

[ACCRS exec board]

I will contact her tomorrow and explain this to her. 

Marc

Sent from my iPhone

> On Jul 19, 2017, at 5:47 PM, ACCRS exec board <accrs-execs at mail.accrs.org> wrote:
> 
> Message From: Joel Clark  clark.joel.a at gmail.com
> 
> Shes new. She doesnt know who we are or what were trying to do, hence shes treating it as a regular rental.
> 
>> On Jul 19, 2017 4:53 PM, "ACCRS exec board" <accrs-execs at mail.accrs.org> wrote:
>> Message From: Dean & Margaret Lewis  lewis2 at earthlink.net
>> 
>> 
>> What the heck is this.   Since when do they have to have people there after 5:00.   Would this apply to our regular Friday night meetings????  Mr. Prez, do you want to talk with the Fair???  Otherwise we might just want to call it off.   This is a new person at the Fair.   I explained everything about how we do this every year.   She was even going to charge us for use of the grass area ($400) but I told her we wouldn't be using it.   Move to a Saturday?????
>> 
>> Dean
>> 
>> -------- Original Message --------
>> Subject:	ACCRS Railroad Picnic 8/2
>> Date:	Wed, 19 Jul 2017 23:44:53 +0000
>> From:	Monelle Abaya <mabaya at alamedacountyfair.com>
>> To:	Dean & Margaret Lewis (lewis2 at earthlink.net) <lewis2 at earthlink.net>
>> 
>> Hi Dean,
>> 
>>  
>> 
>> It was a pleasure to speak with you earlier. I appreciate your patience as we transition Dominique’s files into my care.
>> 
>>  
>> 
>> Before I generated a contract for you, I wanted to give you a head’s up as to some of the changes that will affect your event this year:
>> 
>> ·         For each event, the Fairgrounds requires a deposit. The deposit will be held until after the event, pending determination of any additional or outstanding charges for services or damages to the facilities. At that time, the full Deposit or balance thereof will be returned to you. We typically ask for 50% of the rental fee. As you are longtime clients of the Fairgrounds and we are waiving the rental fee, we’re lowering your group’s deposit to $200. Of course, we anticipate no issues returning the deposit, but we require it nonetheless.
>> 
>> ·         After 5pm, the Fairgrounds now requires a staff person for any access after 5pm. The staff charge is $20 per hour. For your event, we will require a staff person for 5 hours to cover the duration of your event.
>> 
>> ·         We’re also now requiring security for all after hours events. A minimum of 6 hours of security must be met.
>> 
>>  
>> 
>> Per your email, I revised your table count to 11 tables. The chair count remains the same at 36 chairs.
>> 
>>  
>> 
>> I’ve attached an itemized proforma invoice if you have any additional questions. As you can see, most of the new charges this year arise out of having an after hours event. If you want to change the hours of your meeting to earlier in the day to avoid any after hours charge, just let me know and I’d be happy to change that for you. Perhaps from 230-5pm?
>> 
>>  
>> 
>> Regards,
>> 
>> Monelle
>> 
>>  
>> 
>> Monelle Abaya, Esq.
>> 
>> Contract Specialist/Event Coordinator
>> 
>> Direct: (925) 426-7509
>> 
>> Fax: (925) 426-5194
>> 
>> mabaya at alamedacountyfair.com
>> 
>>  
>> 
>> 
>> 
>>  
>> 
>>  
>> 
>> 
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