[Accrs-execs] Fwd: ACCRS Railroad Picnic 8/2

[ACCRS exec board]

Shes new. She doesnt know who we are or what were trying to do, hence shes
treating it as a regular rental.

On Jul 19, 2017 4:53 PM, "ACCRS exec board" <accrs-execs at mail.accrs.org>
wrote:

> Message From: Dean & Margaret Lewis  lewis2 at earthlink.net
>
>
> What the heck is this.   Since when do they have to have people there
> after 5:00.   Would this apply to our regular Friday night meetings????
> Mr. Prez, do you want to talk with the Fair???  Otherwise we might just
> want to call it off.   This is a new person at the Fair.   I explained
> everything about how we do this every year.   She was even going to charge
> us for use of the grass area ($400) but I told her we wouldn't be using
> it.   Move to a Saturday?????
>
> Dean
>
> -------- Original Message --------
> Subject: ACCRS Railroad Picnic 8/2
> Date: Wed, 19 Jul 2017 23:44:53 +0000
> From: Monelle Abaya <mabaya at alamedacountyfair.com>
> <mabaya at alamedacountyfair.com>
> To: Dean & Margaret Lewis (lewis2 at earthlink.net) <lewis2 at earthlink.net>
> <lewis2 at earthlink.net>
>
> Hi Dean,
>
>
>
> It was a pleasure to speak with you earlier. I appreciate your patience as
> we transition Dominique’s files into my care.
>
>
>
> Before I generated a contract for you, I wanted to give you a head’s up as
> to some of the changes that will affect your event this year:
>
> ·         For each event, the Fairgrounds requires a deposit. The deposit
> will be held until after the event, pending determination of any additional
> or outstanding charges for services or damages to the facilities. At that
> time, the full Deposit or balance thereof will be returned to you. We
> typically ask for 50% of the rental fee. As you are longtime clients of the
> Fairgrounds and we are waiving the rental fee, we’re lowering your group’s
> deposit to $200. Of course, we anticipate no issues returning the deposit,
> but we require it nonetheless.
>
> ·         After 5pm, the Fairgrounds now requires a staff person for any
> access after 5pm. The staff charge is $20 per hour. For your event, we will
> require a staff person for 5 hours to cover the duration of your event.
>
> ·         We’re also now requiring security for all after hours events. A
> minimum of 6 hours of security must be met.
>
>
>
> Per your email, I revised your table count to 11 tables. The chair count
> remains the same at 36 chairs.
>
>
>
> I’ve attached an itemized proforma invoice if you have any additional
> questions. As you can see, most of the new charges this year arise out of
> having an after hours event. If you want to change the hours of your
> meeting to earlier in the day to avoid any after hours charge, just let me
> know and I’d be happy to change that for you. Perhaps from 230-5pm?
>
>
>
> Regards,
>
> Monelle
>
>
>
> Monelle Abaya, Esq.
>
> Contract Specialist/Event Coordinator
>
> Direct: (925) 426-7509
>
> Fax: (925) 426-5194
>
> mabaya at alamedacountyfair.com
>
>
>
> [image: R0010 Fall Racing Logo_Double_Sig-01]
>
>
>
>
>
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>
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