[Accrs-execs] Fwd: ACCRS Railroad Picnic 8/2
ACCRS exec board
accrs-execs at mail.accrs.org
Sat Jul 22 20:43:34 PDT 2017
Marc is in contact. As Pres, he should be the one to get it
clarified. I think he is making progress. He has a copy of our use
agreement and should be able to get it clarified. We have done the
tables and chairs for several years. It shouldn't be a problem this
year, but unfortunately this new person has no history and is making
waves so to speak.
Dean
On 7/22/2017 8:16 PM, ACCRS exec board wrote:
> Message From: Becky and John Kolberg bjkolberg at aol.com
>
>
>
>
> Thank you Dean for the clarification. I probably should have known
> that, but didn't. With this clarification, there is no financial
> reason to abandon the BBQ.
>
> Does Monelle realize that the people attending the BBQ are mostly the
> same people that show up on Friday nights? Is she aware we are not
> serving alcoholic beverages? We are just celebrating another
> successful 20-days exhibit for the County Fair. Further, ACCRS has
> been located on the Fair ground for 57 years without needing a
> babysitter, nor has there been any problems that required remediation.
>
> John
>
>
> -----Original Message-----
> From: ACCRS exec board <accrs-execs at mail.accrs.org>
> To: accrs-execs <accrs-execs at mail.accrs.org>
> Sent: Sat, Jul 22, 2017 7:32 pm
> Subject: Re: [Accrs-execs] Fwd: ACCRS Railroad Picnic 8/2
>
> Message From: Dean & Margaret Lewis lewis2 at earthlink.net
> <mailto:lewis2 at earthlink.net>
> John,
>
> A slight clarification. The club pays for the tables and chairs.
> The drink fund supports the BBQ.
>
> Dean
>
>
> On 7/22/2017 5:36 PM, ACCRS exec board wrote:
>
> Message From: Becky and John Kolbergbjkolberg at aol.com <mailto:bjkolberg at aol.com>
>
>
>
>
>
> Has there been any progress on this subject since Wednesday?
>
> 2015 is the most recent version of the contract with the Fair that
> I have. Assuming nothing was changed in subsequent years
> regarding ingress and egress to the premises, there are no
> restrictions listed, including security. However, the Fair may
> technically call our BBQ an event since it is outside our portion
> of Building F and therefore they may charge fees. I use the word
> "technically", because the normal relation between two friendly
> organizations would not be so legalistic and would waive the
> imposition of a security charge in this instance.
>
> This situation raises several questions. Is this the result of a
> new person coming on board and not willing to cause waves by
> making an exception in our case? Is the Fair management becoming
> less friendly with our residence on the Fair grounds? Is the Fair
> Board/Management just becoming more impersonal and sees us as just
> a squatter that does not directly bring revenue to the Fair? Has
> something happened that has required the Fair to tighten security?
> Since our contract with the Fair is year-to-year, we might see
> the security charge coming up for regular Friday night meetings at
> the next negotiation. Since Monelle has rendered her decision to
> Dean regarding the security charge for the BBQ, I would be
> surprised that she would change her mind for another officer of
> ACCRS. That said, I think it would be appropriate for the
> President to arrange a meeting with Monelle to get a "feeling" of
> where they are going with us.
>
> If the Fair is not willing to waive the Security issue, I
> recommend we cancel the BBQ for 2017. Since the cost comes out of
> the "Drink Fund", I suspect that charge would break the bank.
> Rescheduling to the "heat of the day" on Friday or Saturday does
> not appeal to me. Before the 2018 BBQ, we could address the
> possibility of charging that fee to the general fund as a "rental"
> cost of residing on the Fair grounds. The General Fund could
> handle the $100 cost.
>
> John K.
>
>
>
>
> -----Original Message-----
> From: ACCRS exec board <accrs-execs at mail.accrs.org>
> <mailto:accrs-execs at mail.accrs.org>
> To: ACCRS Officers <accrs-execs at mail.accrs.org>
> <mailto:accrs-execs at mail.accrs.org>
> Sent: Wed, Jul 19, 2017 4:53 pm
> Subject: [Accrs-execs] Fwd: ACCRS Railroad Picnic 8/2
>
> Message From: Dean & Margaret Lewis lewis2 at earthlink.net
> <mailto:lewis2 at earthlink.net>
> What the heck is this. Since when do they have to have people
> there after 5:00. Would this apply to our regular Friday night
> meetings???? Mr. Prez, do you want to talk with the Fair???
> Otherwise we might just want to call it off. This is a new
> person at the Fair. I explained everything about how we do this
> every year. She was even going to charge us for use of the grass
> area ($400) but I told her we wouldn't be using it. Move to a
> Saturday?????
>
> Dean
>
> -------- Original Message --------
> Subject: ACCRS Railroad Picnic 8/2
> Date: Wed, 19 Jul 2017 23:44:53 +0000
> From: Monelle Abaya <mabaya at alamedacountyfair.com>
> <mailto:mabaya at alamedacountyfair.com>
> To: Dean & Margaret Lewis (lewis2 at earthlink.net
> <mailto:lewis2 at earthlink.net>) <lewis2 at earthlink.net>
> <mailto:lewis2 at earthlink.net>
>
>
>
> Hi Dean,
> It was a pleasure to speak with you earlier. I appreciate your
> patience as we transition Dominique’s files into my care.
> Before I generated a contract for you, I wanted to give you a
> head’s up as to some of the changes that will affect your event
> this year:
> · For each event, the Fairgrounds requires a deposit. The deposit
> will be held until after the event, pending determination of any
> additional or outstanding charges for services or damages to the
> facilities. At that time, the full Deposit or balance thereof will
> be returned to you. We typically ask for 50% of the rental fee. As
> you are longtime clients of the Fairgrounds and we are waiving the
> rental fee, we’re lowering your group’s deposit to $200. Of
> course, we anticipate no issues returning the deposit, but we
> require it nonetheless.
> · After 5pm, the Fairgrounds now requires a staff person for any
> access after 5pm. The staff charge is $20 per hour. For your
> event, we will require a staff person for 5 hours to cover the
> duration of your event.
> · We’re also now requiring security for all after hours events. A
> minimum of 6 hours of security must be met.
> Per your email, I revised your table count to 11 tables. The chair
> count remains the same at 36 chairs.
> I’ve attached an itemized proforma invoice if you have any
> additional questions. As you can see, most of the new charges this
> year arise out of having an after hours event. If you want to
> change the hours of your meeting to earlier in the day to avoid
> any after hours charge, just let me know and I’d be happy to
> change that for you. Perhaps from 230-5pm?
> Regards,
> Monelle
> Monelle Abaya, Esq.
> Contract Specialist/Event Coordinator
> Direct: (925) 426-7509
> Fax: (925) 426-5194
> mabaya at alamedacountyfair.com <mailto:mabaya at alamedacountyfair.com>
> R0010 Fall Racing Logo_Double_Sig-01
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