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Marc is in contact. As Pres, he should be the one to get it
clarified. I think he is making progress. He has a copy of our use
agreement and should be able to get it clarified. We have done the
tables and chairs for several years. It shouldn't be a problem this
year, but unfortunately this new person has no history and is making
waves so to speak.<br>
<br>
Dean<br>
<br>
<br>
On 7/22/2017 8:16 PM, ACCRS exec board wrote:
<blockquote
cite="mid:mailman.249.1500779788.1652.accrs-execs@mail.accrs.org"
type="cite">
<pre wrap="">Message From: Becky and John Kolberg <a class="moz-txt-link-abbreviated" href="mailto:bjkolberg@aol.com">bjkolberg@aol.com</a>
</pre>
<br>
<fieldset class="mimeAttachmentHeader"></fieldset>
<br>
<font face="Arial, Helvetica, sans-serif" size="3" color="black"><font
size="2">Thank you Dean for the clarification. I probably should have
known that, but didn't. With this clarification, there is no financial
reason to abandon the BBQ. </font>
<div><font size="2"><br>
</font></div>
<div><font size="2">Does Monelle realize that the people attending
the BBQ are mostly the same people that show up on Friday nights? Is
she aware we are not serving alcoholic beverages? We are just
celebrating another successful 20-days exhibit for the County Fair.
Further, ACCRS has been located on the Fair ground for 57 years without
needing a babysitter, nor has there been any problems that required
remediation.</font></div>
<div><font size="2"><br>
</font></div>
<div><font size="2">John<br>
</font><br>
<br>
<div
style="font-family: arial,helvetica; font-size: 10pt; color: black;">-----Original
Message-----<br>
From: ACCRS exec board <a class="moz-txt-link-rfc2396E" href="mailto:accrs-execs@mail.accrs.org"><accrs-execs@mail.accrs.org></a><br>
To: accrs-execs <a class="moz-txt-link-rfc2396E" href="mailto:accrs-execs@mail.accrs.org"><accrs-execs@mail.accrs.org></a><br>
Sent: Sat, Jul 22, 2017 7:32 pm<br>
Subject: Re: [Accrs-execs] Fwd: ACCRS Railroad Picnic 8/2<br>
<br>
Message From: Dean & Margaret Lewis <a moz-do-not-send="true"
href="mailto:lewis2@earthlink.net">lewis2@earthlink.net</a>
<div id="AOLMsgPart_2.2.1_1ed3aa61-9943-409c-96cf-925032082e70">
<div text="#000000" bgcolor="#ffffff" class="aolReplacedBody">John,<br>
<br>
A slight clarification. The club pays for the tables and chairs.
The drink fund supports the BBQ.<br>
<br>
Dean<br>
<br>
<br>
On 7/22/2017 5:36 PM, ACCRS exec board wrote:
<blockquote cite="about:blank">
<pre>Message From: Becky and John Kolberg <a moz-do-not-send="true"
class="aolmail_moz-txt-link-abbreviated" target="_blank"
rel="noopener noreferrer" href="mailto:bjkolberg@aol.com">bjkolberg@aol.com</a>
</pre>
<br>
<fieldset class="aolmail_mimeAttachmentHeader"></fieldset>
<br>
<font face="Arial, Helvetica, sans-serif" size="3" color="black"><font
size="2">Has there been any progress on this subject since Wednesday? </font>
<div>
<div><font size="2"><br>
</font></div>
<div><font size="2">2015 is the most recent version of the contract
with the Fair that I have. Assuming nothing was changed in subsequent
years regarding ingress and egress to the premises, there are no
restrictions listed, including security. However, the Fair may
technically call our BBQ an event since it is outside our portion of
Building F and therefore they may charge fees. I use the word
"technically", because the normal relation between two friendly
organizations would not be so legalistic and would waive the imposition
of a security charge in this instance.</font></div>
<div><font size="2"><br>
</font></div>
<div><font size="2">This situation raises several questions. Is
this
the result of a new person coming on board and not willing to cause
waves by making an exception in our case? Is the Fair management
becoming less friendly with our residence on the Fair grounds? Is the
Fair Board/Management just becoming more impersonal and sees us as just
a squatter that does not directly bring revenue to the Fair? Has
something happened that has required the Fair to tighten security?
Since our contract with the Fair is year-to-year, we might see the
security charge coming up for regular Friday night meetings at the next
negotiation. Since Monelle has rendered her decision to Dean regarding
the security charge for the BBQ, I would be surprised that she would
change her mind for another officer of ACCRS. That said, I think it
would be appropriate for the President to arrange a meeting with
Monelle to get a "feeling" of where they are going with us. <br>
</font></div>
<div><font size="2"><br>
</font></div>
<div><font size="2">If the Fair is not willing to waive the
Security
issue, I recommend we cancel the BBQ for 2017. </font><span
style="font-size: small;">Since the cost comes out of the "Drink
Fund", I suspect that charge would break the bank. </span><span
style="font-size: small;">Rescheduling to the "heat of the day" on
Friday or Saturday does not appeal to me. Before the 2018 BBQ, we
could address the possibility</span><span style="font-size: small;"> of
charging that fee to the general fund as a "rental" cost of residing on
the Fair grounds. The General Fund could handle the $100 cost.</span></div>
<div><span style="font-size: small;"><br>
</span></div>
<div><span style="font-size: small;">John K.</span></div>
<div><font size="2"><br>
</font></div>
<div><font size="2"><br>
</font><br>
<br>
<div
style="font-family: arial,helvetica; font-size: 10pt; color: black;">-----Original
Message-----<br>
From: ACCRS exec board <a moz-do-not-send="true"
class="aolmail_moz-txt-link-rfc2396E" target="_blank"
rel="noopener noreferrer" href="mailto:accrs-execs@mail.accrs.org"><accrs-execs@mail.accrs.org></a><br>
To: ACCRS Officers <a moz-do-not-send="true"
class="aolmail_moz-txt-link-rfc2396E" target="_blank"
rel="noopener noreferrer" href="mailto:accrs-execs@mail.accrs.org"><accrs-execs@mail.accrs.org></a><br>
Sent: Wed, Jul 19, 2017 4:53 pm<br>
Subject: [Accrs-execs] Fwd: ACCRS Railroad Picnic 8/2<br>
<br>
Message From: Dean & Margaret Lewis <a moz-do-not-send="true"
target="_blank" rel="noopener noreferrer"
href="mailto:lewis2@earthlink.net">lewis2@earthlink.net</a>
<div
id="aolmail_AOLMsgPart_2.2.1_42651bd6-f556-49e5-a5f1-a6783581e6c7">
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<div class="aolmail_aolReplacedBody">What
the heck is this. Since when do they have to have people there
after 5:00. Would this apply to our regular Friday night
meetings???? Mr. Prez, do you want to talk with the Fair??? Otherwise
we might just want to call it off. This is a new person at the
Fair. I explained everything about how we do this every year. She
was even going to charge us for use of the grass area ($400) but I told
her we wouldn't be using it. Move to a Saturday?????<br>
<br>
Dean<br>
<br>
-------- Original Message --------
<table class="aolmail_aolmail_moz-email-headers-table" border="0"
cellpadding="0" cellspacing="0">
<tbody>
<tr>
<th nowrap="nowrap" align="RIGHT" valign="BASELINE">Subject: </th>
<td>ACCRS Railroad Picnic 8/2</td>
</tr>
<tr>
<th nowrap="nowrap" align="RIGHT" valign="BASELINE">Date: </th>
<td>Wed, 19 Jul 2017 23:44:53 +0000</td>
</tr>
<tr>
<th nowrap="nowrap" align="RIGHT" valign="BASELINE">From: </th>
<td>Monelle Abaya <a moz-do-not-send="true"
class="aolmail_aolmail_moz-txt-link-rfc2396E" target="_blank"
rel="noopener noreferrer" href="mailto:mabaya@alamedacountyfair.com"><mabaya@alamedacountyfair.com></a></td>
</tr>
<tr>
<th nowrap="nowrap" align="RIGHT" valign="BASELINE">To: </th>
<td>Dean & Margaret Lewis (<a moz-do-not-send="true"
class="aolmail_aolmail_moz-txt-link-abbreviated" target="_blank"
rel="noopener noreferrer" href="mailto:lewis2@earthlink.net">lewis2@earthlink.net</a>)
<a moz-do-not-send="true"
class="aolmail_aolmail_moz-txt-link-rfc2396E" target="_blank"
rel="noopener noreferrer" href="mailto:lewis2@earthlink.net"><lewis2@earthlink.net></a></td>
</tr>
</tbody>
</table>
<br>
<br>
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<div class="aolmail_aolmail_WordSection1">
<div class="aolmail_aolmail_MsoNormal">Hi Dean, </div>
<div class="aolmail_aolmail_MsoNormal"> </div>
<div class="aolmail_aolmail_MsoNormal">It was a pleasure to speak
with you
earlier. I
appreciate your patience as we transition Dominique’s files into my
care. </div>
<div class="aolmail_aolmail_MsoNormal"> </div>
<div class="aolmail_aolmail_MsoNormal">Before I generated a
contract for you,
I wanted to
give you a head’s up as to some of the changes that will affect your
event this year:</div>
<div class="aolmail_aolmail_MsoListParagraph"
style="text-indent: -0.25in;"><span style="font-family: Symbol;"><span>·<span
style="font-family: "Times New Roman"; font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-size-adjust: none; font-stretch: normal;">
</span></span></span>For each event, the Fairgrounds
requires a deposit. The deposit will be held until after the event,
pending determination of any additional or outstanding charges for
services or damages to the facilities. At that time, the full Deposit
or balance thereof will be returned to you. We typically ask for 50% of
the rental fee. As you are longtime clients of the Fairgrounds and we
are waiving the rental fee, we’re lowering your group’s deposit to
$200. Of course, we anticipate no issues returning the deposit, but we
require it nonetheless. </div>
<div class="aolmail_aolmail_MsoListParagraph"
style="text-indent: -0.25in;"><span style="font-family: Symbol;"><span>·<span
style="font-family: "Times New Roman"; font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-size-adjust: none; font-stretch: normal;">
</span></span></span>After 5pm, the Fairgrounds now
requires a staff person for any access after 5pm. The staff charge is
$20 per hour. For your event, we will require a staff person for 5
hours to cover the duration of your event. </div>
<div class="aolmail_aolmail_MsoListParagraph"
style="text-indent: -0.25in;"><span style="font-family: Symbol;"><span>·<span
style="font-family: "Times New Roman"; font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-size-adjust: none; font-stretch: normal;">
</span></span></span>We’re also now requiring security
for all after hours events. A minimum of 6 hours of security must be
met. </div>
<div class="aolmail_aolmail_MsoNormal"> </div>
<div class="aolmail_aolmail_MsoNormal">Per your email, I revised
your table
count to 11
tables. The chair count remains the same at 36 chairs. </div>
<div class="aolmail_aolmail_MsoNormal"> </div>
<div class="aolmail_aolmail_MsoNormal">I’ve attached an itemized
proforma
invoice if you
have any additional questions. As you can see, most of the new charges
this year arise out of having an after hours event. If you want to
change the hours of your meeting to earlier in the day to avoid any
after hours charge, just let me know and I’d be happy to change that
for you. Perhaps from 230-5pm? </div>
<div class="aolmail_aolmail_MsoNormal"> </div>
<div class="aolmail_aolmail_MsoNormal">Regards,</div>
<div class="aolmail_aolmail_MsoNormal">Monelle</div>
<div class="aolmail_aolmail_MsoNormal"> </div>
<div class="aolmail_aolmail_MsoNormal">Monelle Abaya, Esq. </div>
<div class="aolmail_aolmail_MsoNormal">Contract Specialist/Event
Coordinator</div>
<div class="aolmail_aolmail_MsoNormal">Direct: (925) 426-7509</div>
<div class="aolmail_aolmail_MsoNormal">Fax: (925) 426-5194</div>
<div class="aolmail_aolmail_MsoNormal"><a moz-do-not-send="true"
target="_blank" rel="noopener noreferrer"
href="mailto:mabaya@alamedacountyfair.com">mabaya@alamedacountyfair.com</a>
</div>
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