[Accrs] FW: 2019 Fair Actions for Proposal - URGENT - NEED FOR VOLUNTEERS

[Alameda County Central Railroad Society]

Sending again as there were minimal responses. Please look at this email if you have not yet.  Larry has signed up for looking into a couple of areas.

If you can take one of the topics to put a plan together it will be helpful.

Phil Edholm

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Office 925-264-9420
Mobile 408-832-5618

From: Phil Edholm
Sent: Tuesday, November 6, 2018 1:33 PM
To: 'accrs at mail.accrs.org' <accrs at mail.accrs.org>
Cc: 'Lewis, Gary' <Gary.L.Lewis at Rolls-Royce.com>
Subject: 2019 Fair Actions for Proposal - URGENT - NEED FOR VOLUNTEERS

To all ACCRS members.     Please read and respond to this email if you want to have ACCRS continue as the Tri-Valley model railroad club.

As those of you that were at last Friday’s club meeting, the board is in the process of preparing a proposal to the fair for our ongoing operational relationship.  In that proposal, we are asking for two key commitments from the fair, first to assure us we can stay for 5 (or maybe 4) years in the current building before eviction. This is based on the schedule laid out by Jerome and the time frame for the building demolition. The second is for a mechanism for badges for events that we are open for. Getting the fair to concede to these two points will assure that we have some time to react as a club to the facility change and to prove our value in the search for a new facility location. Getting badges assures we can be open for events like the Good Guys with minimal complexity during the remaining time in the current building and can use those to generate additional reserves for a move.

However, to do this, we need to propose a quid pro quo to the fair of how we are improving and supporting them as well. We have had a couple of meetings with Jerome and he is expecting a proposal from us and has given input on areas he believes we can improve in. As part of preparing for that, last month, the Strategy Committee identified some things we could do to improve and the meetings with Jerome brought up additional ideas. The board has consolidated this into a set of potential actions that would start to change our external perception.

The attached pdf is a list of the potential things the board has identified that we can do, along with an explanation and an initial estimate of work and cost levels (estimates were done quickly are not defensible 😊). The key is deciding which of these we actually have club resources to complete. Before we can propose our actions to the fair, we need to have some level of assurance that we can complete them. Therefore, please look over the list and see if there is an action you are willing to take on as the project lead. As the project lead, you do not have to do everything yourself, but take on coordinating the project (ordering materials, coordinating actions, dates, volunteers, etc).  We are going to push hard for volunteers over the next 6 months to get done what we commit to. Expect lots of work Saturdays over the winter.

After reviewing the list, if you see something you can take on, please email Gary or Phil directly. If you want to talk about something, give me a call on my cell below. As you can see, a few of the actions have a name associated with them.  Please take one on!!!!!!!!

The potential future of a model railroad in the Tri-Valley is on the line with the outcome of this activity. If we cannot do at least some of the things in this list, the potential of this group succeeding in engaging with the fair or another community or group to develop a new facility is low. Now is the time for all of us to step forward and invest in the hobby and our organization to assure we have a chance for a new home in the future. If no one responds to take accountability for doing things to improve, then we cannot improve. If we do not have anything to offer to the fair, then the current situation will continue, we will not be open except for the fair and we will eventually be evicted. The only way to get moving is to define a set of things to do and negotiate with the fair based on those actions. This enables us to proceed in a defined way to prove our value either to the fair or an associated community location.

If there are no or minimal responses to this, the board may call special meeting before the Christmas party to discuss with he membership. Without moving forward on this, the club will remain in the current situation with the fair until we are evicted.

Phil Edholm – ACCRS VP
Office 925-264-9420
Mobile 408-832-5618

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