[Accrs] 2019 Fair Actions for Proposal - URGENT - NEED FOR VOLUNTEERS

[Alameda County Central Railroad Society]

I will print the forms for the scavenger hunt for next year for free.
I will investigate options for cleaning the concrete floor
Participate in painting some of the interior of our building.  Suggest a 
light color for the fascia above the windows in the main isle.

Larry Brickell

Alameda County Central Railroad Society wrote:

>Message From: Phil Edholm  pedholm at pkeconsulting.com
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> To all ACCRS members.     Please read and respond to this email if you 
> want to have ACCRS continue as the Tri-Valley model railroad club.
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> As those of you that were at last Friday’s club meeting, the board is 
> in the process of preparing a proposal to the fair for our ongoing 
> operational relationship.  In that proposal, we are asking for two key 
> commitments from the fair, first to assure us we can stay for 5 (or 
> maybe 4) years in the current building before eviction. This is based 
> on the schedule laid out by Jerome and the time frame for the building 
> demolition. The second is for a mechanism for badges for events that 
> we are open for. Getting the fair to concede to these two points will 
> assure that we have some time to react as a club to the facility 
> change and to prove our value in the search for a new facility 
> location. Getting badges assures we can be open for events like the 
> Good Guys with minimal complexity during the remaining time in the 
> current building and can use those to generate additional reserves for 
> a move.
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> However, to do this, we need to propose a quid pro quo to the fair of 
> how we are improving and supporting them as well. We have had a couple 
> of meetings with Jerome and he is expecting a proposal from us and has 
> given input on areas he believes we can improve in. As part of 
> preparing for that, last month, the Strategy Committee identified some 
> things we could do to improve and the meetings with Jerome brought up 
> additional ideas. The board has consolidated this into a set of 
> potential actions that would start to change our external perception.
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> The attached pdf is a list of the potential things the board has 
> identified that we can do, along with an explanation and an initial 
> estimate of work and cost levels (estimates were done quickly are not 
> defensible 😊). The key is deciding which of these we actually have 
> club resources to complete. Before we can propose our actions to the 
> fair, we need to have some level of assurance that we can complete 
> them. Therefore, please look over the list and see if there is an 
> action you are willing to take on as the project lead. As the project 
> lead, you do not have to do everything yourself, but take on 
> coordinating the project (ordering materials, coordinating actions, 
> dates, volunteers, etc).  We are going to push hard for volunteers 
> over the next 6 months to get done what we commit to. Expect lots of 
> work Saturdays over the winter.
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> After reviewing the list, if you see something you can take on, please 
> email Gary or Phil directly. If you want to talk about something, give 
> me a call on my cell below. As you can see, a few of the actions have 
> a name associated with them.  Please take one on!!!!!!!!
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> The potential future of a model railroad in the Tri-Valley is on the 
> line with the outcome of this activity. If we cannot do at least some 
> of the things in this list, the potential of this group succeeding in 
> engaging with the fair or another community or group to develop a new 
> facility is low. Now is the time for all of us to step forward and 
> invest in the hobby and our organization to assure we have a chance 
> for a new home in the future. If no one responds to take 
> accountability for doing things to improve, then we cannot improve. If 
> we do not have anything to offer to the fair, then the current 
> situation will continue, we will not be open except for the fair and 
> we will eventually be evicted. The only way to get moving is to define 
> a set of things to do and negotiate with the fair based on those 
> actions. This enables us to proceed in a defined way to prove our 
> value either to the fair or an associated community location.
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> If there are no or minimal responses to this, the board may call 
> special meeting before the Christmas party to discuss with he 
> membership. Without moving forward on this, the club will remain in 
> the current situation with the fair until we are evicted.
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> Phil Edholm – ACCRS VP
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> Office 925-264-9420
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> Mobile 408-832-5618
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